Privacy Policy, Cookie Policy, and Terms of Service
Last Updated: August 31, 2025
In Plain Language
We don’t sell your data or run ads. Our site does use cookies and basic analytics through Squarespace, which help the site work and help us understand how people use it. You’ll see a cookie banner where you can manage your preferences. Beyond that, the only personal information we collect is what you choose to share with us — like when you email the editors or submit work through our Google Form.
Privacy Policy
Winter in America (“we,” “us,” or “our”) respects the privacy of visitors to our website winterinamerica.org (the “Site”). This Privacy Policy explains what information we collect, how we use it, and your rights.
By using the Site, you agree to this Privacy Policy. If you do not agree, please discontinue use of the Site.
Information We Collect
Information You Provide: If you contact us by email (winterinamericaeditors@gmail.com), we will receive the information you include (such as your name, email address, and message).
Submissions via Google Forms: If you choose to submit prose, artwork, or other materials through our external Google Form, we will collect the information you provide (such as your name, email address, and submission content).
Use of Submissions: This information is used only to review and respond to submissions related to the anthology or other Winter in America projects.
Storage & Security: The Google Form is hosted by Google, and responses are stored securely in our Google account. Your use of the form is also subject to Google’s Privacy Policy.
Sharing: We do not share submission information with third parties, except as needed for editorial review and publication.
Retention: Submission data is kept only as long as reasonably necessary for anthology review, publication, or recordkeeping.
Basic Technical Information: Our hosting provider (Squarespace) may automatically log limited technical details (such as your IP address, browser type, and time of access) to keep the Site secure and functioning.
Cookies and Analytics: Squarespace uses cookies, pixels, tags, and similar technologies to make the Site work, remember visitor preferences, and gather anonymized analytics about how people use the site. Some cookies are essential for the Site to function, while others are non-essential and require your consent. We display a cookie banner to EU/UK visitors to obtain consent before placing non-essential cookies.
How We Use Information
We use collected information only to:
Respond to inquiries you send us.
Review, communicate, and manage anthology submissions.
Understand how the Site is used (via anonymized Squarespace analytics).
Maintain and secure the Site.
Comply with legal requirements.
We do not sell, rent, or share personal information for marketing purposes.
Data Retention
Emails: kept as long as necessary to respond and maintain records.
Submission data: kept only for the period needed to review or publish anthology content.
Analytics data: handled by Squarespace and stored according to their retention practices.
Technical logs: retained by our hosting provider for security.
International Visitors
If you are accessing this Site from outside the United States, your information may be transferred to and stored in the U.S. By using the Site, you consent to this transfer.
Your Rights
Depending on your location, you may have rights to:
Access, correct, or request deletion of your personal information.
Object to processing or request restriction.
Withdraw consent, where applicable.
To exercise these rights, contact us at winterinamericaeditors@gmail.com.
California Residents (CCPA/CPRA)
If you are a California resident, you have the right to request:
What personal information we collect about you.
Deletion or correction of your personal information.
Information about whether we sell or share your personal information (we do not).
To exercise these rights, contact us at winterinamericaeditors@gmail.com.
Children’s Privacy
This Site is not directed to children under 13, and we do not knowingly collect information from them.
Cookie Policy
We use cookies and similar technologies (such as pixels, tags, and local storage) through Squarespace to:
Identify visitors and enable the Site to function.
Remember visitor preferences.
Provide basic anonymized analytics about how the Site is used.
We do not use cookies for advertising or behavioral tracking.
Types of Cookies
Essential Cookies: Required for core website functionality (e.g., page navigation, secure access). These cannot be disabled.
Functional Cookies: Remember visitor preferences to improve browsing.
Analytics Cookies: Collect anonymized information about how the Site is used so we can improve it.
Consent for Non-Essential Cookies
In the EU and UK, we display a cookie banner to obtain clear consent before setting non-essential cookies. You may adjust your cookie preferences at any time using the banner or your browser settings.
For more information about cookies, visit www.allaboutcookies.org.
Terms of Service
By using winterinamerica.org, you agree to the following terms.
Acceptable Use
You agree not to misuse the Site, including by attempting to hack, disrupt, or post harmful content.
Intellectual Property
All text, images, and materials on this Site are the property of their respective contributors. You may not copy, distribute, or reproduce content without permission.
Disclaimer
The Site is provided “as is” without warranties of any kind. We do not guarantee uninterrupted access or error-free content.
Limitation of Liability
We are not liable for any damages that may result from use of this Site.
Modifications
We may update this Privacy Policy, Cookie Policy, or Terms at any time. Updates will be posted here with a new “Last Updated” date. Continued use of the Site means you accept the changes.
Governing Law
These Terms are governed by the laws of the United States, without regard to conflict of law principles.
Contact
For any questions about these policies, please contact us:
Email: winterinamericaeditors@gmail.com